✅ What you’ll need before you start
An active connection to Xero or QuickBooks in your Adfin account:
You can get connected using the help guides below:
💡 What is automatic invoice migration?
💡 What is automatic invoice migration?
When enabled, each time a customer signs a direct debit mandate with Adfin, we'll automatically convert any existing unpaid and repeating invoices for the customer to the Adfin Auto Collect branding theme (Xero) / Term (QuickBooks) that you have configured.
Future direct debit payments for any migrated repeating invoices will then be automatically collected by Adfin.
⚙️ Step-by-step: turn on automatic invoice migration
⚙️ Step-by-step: turn on automatic invoice migration
1. Go to your accounting connector settings
Log in to your Adfin Console.
Navigate to Account > Payment Settings > Integrations.
Locate your connected accounting software (Xero or QuickBooks).
Click on the three dots > Manage connection
2. Enable the migration feature
📤 What happens next?
📤 What happens next?
Once enabled, the migration process kicks off automatically when:
A customer signs a direct debit mandate.
The mandate becomes Active.
Adfin checks if the customer is linked to your accounting software.
If so:
In your accounting software, recurring and active one-off invoices not already using the 'Adfin Auto Collect' branding theme / Term are migrated automatically.
You'll receive a notification once the migration completes.
A tag and activity log entry will be added to each customer record. See next section: How to check if it’s working.
🔍 How to check if it’s working
🔍 How to check if it’s working
The customer will be auto-tagged in your 'Manage customers' dashboard to help you easily identify migrated accounts.
⚠ If a customer wasn't synced from Xero or QuickBooks, their invoices won’t be migrated.