✅ What you’ll need before you start
An active connection to Xero or QuickBooks in your Adfin account:
You can get connected using the help guides below:
Switching to Adfin just got a whole lot easier. When your customer signs a direct debit mandate with Adfin, we’ll automatically update your invoices in Xero or QuickBooks to use Adfin for payment.
💡 What is automatic invoice migration?
💡 What is automatic invoice migration?
When enabled, each time a customer signs a direct debit mandate with Adfin, we'll automatically convert any existing unpaid and repeating invoices for the customer to the Adfin Auto Collect branding theme (Xero) / Term (QuickBooks) that you have configured.
Future direct debit payments for any migrated repeating invoices will then be automatically collected by Adfin.
⚙️ Step-by-step: turn on automatic invoice migration
⚙️ Step-by-step: turn on automatic invoice migration
1. Go to your accounting connector settings
Log in to your Adfin Console.
Navigate to Account > Payment Settings > Integrations.
Locate your connected accounting software (Xero or QuickBooks).
Click on the three dots > Manage connection
2. Enable the migration feature
Navigate to the 'Enable automatic invoice migration' section.
Toggle on.
You can also choose whether to automatically migrate all draft and unpaid invoices for a customer (historical invoices), only their future recurring invoices, or both.
To save the changes, click 'Confirm details' in the bottom right corner.
📤 What happens next?
📤 What happens next?
Once enabled, the migration process kicks off automatically when:
A customer signs a direct debit mandate.
The mandate becomes Active.
Adfin checks if the customer is linked to your accounting software.
If so:
In your accounting software, recurring and active one-off invoices not already using the 'Adfin Auto Collect' branding theme / Term are migrated automatically.
You'll receive a notification once the migration completes.
📩 Subject: Invoices successfully migrated to Adfin Auto Collect
A tag and activity log entry will be added to each customer record. See next section: How to check if it’s working.
🔍 How to check if it’s working
🔍 How to check if it’s working
The customer will be auto-tagged in your 'Manage customers' dashboard to help you easily identify migrated accounts.
Check the customer record for the tag: 😎
Auto-Migrated
Filter by Tags or reference the 'TAGS' column.
Look in the customer activity log for:
Invoices migrated to Adfin collections in QuickBooks - [Invoice number], [Invoice number] and the recurring invoices link, link
No more manual updates. Just seamless payments through Adfin ✅
⚠ If a customer wasn't synced from Xero or QuickBooks, their invoices won’t be migrated.